Start Fresh: Have a More Organised Business in 2019


November 23, 2018

There comes a time in every business venture where you realize you simply cannot do it all yourself.

Sure, when you’re just getting started you really are the “chief, cook and bottle washer.” But as your business grows, it becomes painfully obvious that trying to do everything is only going to lead to:

  • Frustration (when critical tasks don’t get done and deadlines are missed)
  • Burn out (when you’re working yet another 12-hour day)
  • Overwhelm (when your to-do list is longer at the end of the day than it was at the beginning)

There are many ways to combat this business-growth hurdle, but one of the best is automation. It saves you time in your business and the less manual work you have to do, them more time you have to do the money-making tasks such as networking, marketing, and client support.

So what can you automate? Almost everything, but start with:

Tackle Your Inbox in 15 Minutes or Less Each Day

Waking up to a mountain of emails is never a good start to your day. Decluttering and organising your inbox is a great way to get in control, and can actually help you reclaim an hour or two in your day.

A good place to start is with, a service that can automatically unsubscribe you from all of those mailing lists that are cluttering your inbox and distracting you from important client emails.

Email Auto-responder

What happens when a new subscriber joins your mailing list or someone buys a product? Do they just sit in waiting on your list until you have time to send an email?

While broadcast emails have their place—especially in time-sensitive promotions—be sure to also set up an autoresponder series to:

  • Welcome new subscribers and help them find their way around your site (and your offers)
  • Send a thank you message and nurture buyers so they know they’re in the right place
  • Make additional offers based on what someone has already purchased or shown an interest in
  • A simple-to-use recommendation is Aweber.

And the best thing? Once your autoresponder is set up, it will continue to work even when you’re not.

Social Media Management

Most small businesses are now up and running on an array of social media sites. But that doesn’t mean you have to log in to Facebook just to post a link to your latest blog or YouTube video. Automate that kind of update and save yourself hours of time each and every month. Not only that, but you won’t have to worry about missing an update, either!

With tools like Hootsuite and you can automate your social media marketing efforts from a single dashboard, and schedule effective social content.

Use a Password Manager

Small business owners have a lot to remember in any given workday. Services like Roboform and Remembear offer you a great way to free up much needed brain space as they allow you to safely save all of your passwords, and log in to sites with one single click.

Calendar Management

If you have clients, partners, a team, then an automated calendar is a must. Rather than endless back-and-forth emails trying to find a mutually available time slot, simply send your calendar link and let your client, project manager, or anyone else choose a time that works for them. Your appointment will automatically appear on your calendar, and you’ll even get reminders (if your calendar supports that).

Automate Your Mileage Tracking

Take the guesswork out of your mileage logging by setting up a mileage tracker, like MileIQ, on your phone. MileIQ works in the background as you drive, automatically logging your miles and creating a record of all your tax deductible and reimbursable mileage. With MileIQ, you can move confidently into 2019 knowing that you’re not going to miss a thing.

There are dozens of options for automating every aspect of your small business. As you grow, you’ll find new and better tools to make everything run more smoothly. For now, though, implementing these ideas six alone will save you hours of time every month.

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Karen Perkins
Karen Perkins is a Professional Organiser and De Clutterer born and currently residing in Sydney, Australia. Karen has a Diploma of Business Administration and has achieved accreditation as an "Accredited Professional Member" through the Institute of Professional Organisers (IOPO) She is passionate about being a professional organiser and her core objective is to provide coaching as well as hands-on sorting, organising, and de cluttering services to overwhelmed professionals. As a hardworking and determined personal organiser, Karen has proudly de-cluttered, re-organised and simplified 100+ homes and home businesses across Sydney. We all know that taking care of our homes can be very stressful!! Well, Karen prides herself in the provision of quality and trustworthy services to all her clients through satisfying their needs and creating a good rapport with them.

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